All your Belgian invoicing & VAT questions — answered

Belgium has three standard rates: 21% (default for most goods and services), 12% (reduced rate for restaurants, housing renovation, etc.), and 6% (ultra-reduced rate for essential goods like medicines, books, and cultural events). 0% applies to exports, intra-Community supplies, and certain financial services.

You must register for VAT (BTW/TVA) once your annual turnover exceeds €25,000. Below this threshold, you can apply for the small businesses exemption (vrijstelling onderworpen aan belasting — article 56§2). Once registered, you charge VAT on all taxable supplies and file quarterly or monthly VAT returns.

Quarterly filers must submit by the 20th of the month following the quarter. Monthly filers also have until the 20th. Intrastat declarations are due by the 20th of the following month. Penalties for late filing start at €50 per declaration. Boeq reminds you before each deadline.

When you invoice another VAT-registered business in another EU country (B2B), the buyer is responsible for paying VAT under the reverse charge mechanism. You issue the invoice with 0% VAT and include the note "Reverse charge: article 196 Directive 2006/112/EC." Boeq detects EU B2B clients and applies reverse charge automatically.

VIES (VAT Information Exchange System) is the EU's official tool to validate VAT numbers in real time. When you enter a client VAT number in Boeq, we check it against VIES automatically. A green badge confirms the number is valid and active. Invalid VAT numbers can result in lost reverse charge rights and financial liability.

If you sell digital services or distance sales to consumers in other EU countries, you may need to register for OSS to report those sales. Boeq flags EU B2C clients (no VAT number entered) with an OSS banner, so you know when this applies. For active OSS obligations, contact the FPS Finance.

Under Belgian law (AR/CIR 1992, Royal Decree on invoicing), every invoice must include: your company name and address, BTW/TVA number, client name and address, invoice number (sequential), invoice date, delivery/performance date, description of goods/services, quantity, unit price, net amount, VAT rate and amount (or reverse charge notation), gross total, and payment terms. Boeq generates invoices that comply with all of these requirements.

Yes. Belgium's mandatory e-invoicing (electronic invoices / e-facturation) will apply to B2G (business-to-government) transactions from June 2024, and to B2B (business-to-business) from January 2026 for large enterprises and January 2027 for SMEs. The Peppol BIS 3.0 format is recommended and supported by Boeq — you can generate a compliant Peppol XML directly from any Boeq invoice.

The default legal payment term in Belgium is 30 days from invoice date (or delivery date, whichever is later). Parties can agree to a different term in their contract, but any term exceeding 60 days is considered abusive under the Belgian law on payment terms (Law of 22 March 2019). Boeq lets you set payment terms per invoice or per client.

Boeq supports invoicing in any currency (EUR, USD, GBP, CHF, and 7 non-EUR currencies — BGN, CZK, DKK, HUF, PLN, RON, SEK). You set a default currency per client. Invoices are issued in the selected currency, with the option to show a EUR conversion for your records. Exchange rates are updated daily.

Boeq has a 14-day free trial with no credit card required. After that, you choose a plan: Starter (€9/month, 10 invoices/month), Pro (€19/month, 50 invoices/month), or Scale (€39/month, unlimited invoices). See our pricing page for full details.

Yes. Boeq is fully GDPR-compliant (Regulation 2016/679). All data is stored in EU-based infrastructure (Neon/PostgreSQL on AWS eu-west-1). We encrypt OAuth tokens with AES-256-GCM, use parameterized queries throughout, and never sell or share your data. You can request a full export or deletion of your data at any time.

Yes. Boeq supports Belgian, Dutch, French, German, and Spanish invoicing standards. It works for freelancers and businesses across the EU. The VAT engine covers all 27 EU member states with correct local rates, reverse charge rules, and VIES validation.

Boeq generates XML exports (UBL 2.1, Peppol BIS 3.0, XRechnung 2.3) that import into most Belgian accounting packages (Sage, WinBooks, Yuki, Exact Online). CSV exports are also available for manual entry. Direct integrations with accounting software are on our roadmap.

Go to boeq.polsia.app/app, enter your email and a password, and verify your email address. You can start creating invoices immediately — no credit card required for the 14-day trial. Add your business details in Settings to unlock full invoicing.

Go to Settings → Business Profile in the app. Add your company name, BTW/TVA number (with country prefix, e.g. BE0xxxxxxx), IBAN, bank name, and default payment terms. These details appear automatically on every invoice you create.

Yes — Boeq saves drafts. You can create an invoice, add client and line item details, and save it as a draft. Complete your business profile later, and the invoice will automatically use your full details when you send it.

You can cancel anytime from Settings → Billing in the app. Your data is retained for 90 days after cancellation. Downgrading from Scale to Pro or Starter is immediate — you keep your existing invoices and clients. There are no cancellation fees.